For Presenters
Share your research with the world. Upload your poster, add audio narration, and engage with attendees.
Upload Your Content
Upload PDF posters and MP3 audio narration files directly from your dashboard.
Manage Presentations
Edit titles, abstracts, author lists, and manage multiple presentations.
Respond to Comments
Engage with attendees by responding to questions and comments on your posters.
Track Engagement
Monitor views, comments, and interactions with your presentations.
Presentation Guidelines
Important information for creating effective virtual poster presentations
1Why Poster Presentations Matter
Virtual poster presentations offer unique advantages for communicating your research:
- Available for viewing 24/7 during the conference period
- Viewers can navigate through your content at their own pace
- Enables personal interaction with interested attendees through comments
- Attracts an audience genuinely interested in your specific work
- No scheduling conflicts with parallel sessions
Scientific posters should stimulate interest rather than provide exhaustive detail. Keep total text under 1000 words so viewers can fully read your poster in less than 10 minutes.
2Upload Requirements
PDF Poster
Maximum 10 MB • Recommended A0 size (841mm × 1189mm) • Readable from standard viewing distance
Audio Narration
MP3 or WAV format • Maximum 50 MB • Clear audio quality • 5-10 minutes recommended
Metadata & Information
Title, abstract, complete author list with affiliations
3Design & Content Guidelines
General Principles:
- • Content quality is paramount—artistry does not substitute for substance
- • Relevance to the field should be immediately apparent
- • Posters that are simply PowerPoint slides or manuscripts do NOT work
- • Plan your layout before starting (minimum 1 week preparation time)
Layout Structure:
- • Title at the top in large, attractive font
- • Start with Introduction at upper left
- • End with Conclusions/Recommendations at lower right
- • Methods and Results fill the central space
- • Use regions of empty space to differentiate and accentuate elements
Text & Typography:
- • Use short sentences, simple words, and bullet points
- • Maximum ~1000 words total (readable in <10 minutes)
- • Use non-serif fonts (e.g., Arial) for clarity
- • Text must be readable from 2 meters away (Arial ≥24pt minimum)
- • Avoid jargon, acronyms, and unusual abbreviations
- • Do NOT include an abstract on the poster itself
Visual Elements:
- • Self-explanatory graphics should dominate (aim for 50% graphics)
- • Break up text with graphics, charts, and photos
- • Graphics readable from 1.5-2 meters (≥1cm font height)
- • Use 2-3 colors for emphasis, avoid overuse
- • Avoid patterns or open bars in histograms
- • Remove non-essential information from graphs/tables
- • All graphics and tables must have complete titles and legends
4Required Content Sections
Title Section
Large fonts (Arial ≥80pt), poster number, author names, institutional affiliations. Minimize logo sizes—place in lower corners if needed.
Introduction / Objectives
Engage viewers with the research question using minimal background. State objectives clearly at the end of this section.
Methods
Short but precise. State study design, define study population, provide case definitions, mention statistical/laboratory methods used.
Results
Present descriptive results (response rate, demographics). Focus on data addressing your hypothesis. Tables and graphs should stand alone with minimal text supplement.
Conclusions / Recommendations
Comment on main results and why they're conclusive. Discuss potential biases. Provide clear, actionable recommendations.
Acknowledgments / Contact
Thank contributors, mention funding sources, provide email for further information.
5Virtual Session Participation
Upload your presentation at least 24 hours before the session
Actively monitor and respond to comments and questions from attendees
Be available during scheduled poster session times for live interaction
Consider providing your email in acknowledgments for follow-up discussions
Commercial advertising of products or services is not permitted
Audio Narration Tips:
Your audio should guide viewers systematically through your poster (5-10 minutes recommended). Structure it as a presentation: introduce the problem, explain methods, highlight key findings, and conclude with implications and future directions. Speak clearly and maintain an engaging pace.
Production Checklist:
- ✓ Print poster in A4 format first to check layout, colors, and spelling
- ✓ Verify all figures and tables are self-explanatory with complete legends
- ✓ Ensure text is readable when viewed at reduced size
- ✓ Double-check that content matches your abstract
- ✓ Test audio quality and clarity before upload
- ✓ Keep final PDF under 10 MB
Oral Presentation Guide: Using Restream Studio
Step-by-step guide for presenting live via Restream Studio
About Restream Studio:
Restream Studio is a browser-based streaming platform that allows you to present live to a YouTube audience. You'll join your assigned studio link, share your screen/slides, and present at your scheduled time. No software installation required—everything works directly in your web browser.
1Before Your Presentation
Check your schedule: Find your assigned time slot in your dashboard
Save your Restream link: You'll receive a unique studio link—bookmark it!
Upload your presentation: Upload your slides/PDF to your dashboard at least 24 hours before
Test your equipment: Check your microphone, camera, and internet connection
Prepare your slides: Have your presentation file open and ready to share
2System Requirements
✓ Browser Requirements
Google Chrome (recommended) or Microsoft Edge. Safari and Firefox have limited support.
✓ Internet Connection
Minimum 5 Mbps upload speed. Wired connection recommended over Wi-Fi for stability.
✓ Equipment
Microphone (built-in or external), optional webcam, headphones to avoid echo.
3Joining Restream Studio (15 minutes before your slot)
- Click your Restream studio link from your dashboard
- Allow browser permissions for microphone and camera when prompted
- Enter your name exactly as it appears in the conference program
- Join the studio and wait in the green room (you're not live yet!)
- Test your audio: Click the microphone icon and speak—you should see audio levels moving
- Position your camera (optional): Center yourself in frame with good lighting
- Wait for the moderator to invite you to go live at your scheduled time
4During Your Presentation (20 minutes)
Screen Sharing:
- Click the "Share Screen" button at the bottom of Restream Studio
- Select the window or tab containing your presentation
- Check the "Share audio" box if you have videos with sound
- Click "Share" to start broadcasting your slides
Presentation Best Practices:
- • Speak clearly and at a moderate pace
- • Look at the camera when not sharing screen to engage viewers
- • Use the chat to interact with audience questions (if available)
- • Keep track of time—you have exactly 20 minutes
- • End with a summary slide showing your contact information
Control Panel Overview:
- • Microphone icon: Mute/unmute your audio
- • Camera icon: Turn your video on/off
- • Share Screen: Start sharing your presentation
- • Chat: Read and respond to audience questions
- • Leave Studio: Exit when your session is complete
5After Your Presentation
Stop sharing your screen by clicking "Stop Sharing"
Answer final questions from the moderator or chat (2-3 minutes)
Click "Leave Studio" when finished
Recording available: Your presentation will be recorded and available on YouTube
6Troubleshooting Common Issues
❌ Can't hear or see anything
Check that you granted browser permissions for camera/microphone. Click the lock icon in your address bar → Site settings → Allow camera and microphone. Refresh the page.
❌ Poor audio quality or echo
Use headphones to prevent echo. Mute your microphone when not speaking. Ensure you're in a quiet environment. Close other apps using your microphone.
❌ Connection keeps dropping
Switch to a wired ethernet connection if possible. Close other bandwidth-heavy applications (downloads, streaming). Lower your video quality in Restream settings. Ask others on your network to pause heavy usage.
❌ Screen share isn't working
Make sure you're using Chrome or Edge (Safari/Firefox have limited support). Grant screen sharing permissions when prompted. Select the entire screen or specific window—not just a browser tab. Refresh and rejoin if issues persist.
❌ Joined late or missed time slot
Contact the conference moderator immediately via chat or email (conference@gccafrica.net). They may accommodate you in a backup slot if available.
⚠️ Important Reminders:
- • Join your studio 15 minutes early to test everything
- • Your presentation is exactly 20 minutes—practice timing beforehand
- • You are being broadcast live—be professional and prepared
- • The session will be recorded and posted to YouTube
- • Have a backup plan: test your internet speed, have slides accessible on mobile
- • Dress professionally from the waist up (if using camera)
- • Keep your contact information on your final slide for follow-ups
📋 Quick Reference Checklist:
Before (24-48 hours):
- ☑ Upload presentation PDF
- ☑ Test internet speed (≥5 Mbps)
- ☑ Bookmark Restream link
- ☑ Practice presentation timing
15 Minutes Before:
- ☑ Join Restream studio
- ☑ Test microphone & camera
- ☑ Open presentation file
- ☑ Close unnecessary apps
During (20 minutes):
- ☑ Share screen when prompted
- ☑ Speak clearly, watch time
- ☑ Monitor chat for questions
- ☑ Engage with audience
After:
- ☑ Answer final questions
- ☑ Stop screen share
- ☑ Leave studio gracefully
- ☑ Share YouTube link later
Need help or don't have your participant credentials?
Contact the conference organizers at conference@gccafrica.net